Town Clerk

The Town Clerk is one of the centers of information for the Town of Colonie. We are responsible for accepting, filing, recording and maintaining all municipal records. In addition, we issue various licenses, permits and certificates to the public. Realizing that local government is the branch most directly affecting people's lives, we are here to serve and assist you.

Notice

CERTIFICATES OF RESIDENCY: Certificates of residency are issued electronically and can be obtained online through the Albany County Division of Finance. Please visit our webpage here or the link at https://www.colonie.org/departments/clerk/clerk-assets/certificate-residency * be sure to read through the required documentation on our step by step process before clicking the link within the red box to enter the required information.

Many of our services can be, and are still encouraged to be, done by mail or email and forms are available here. Please contact us at (518) 783-2734 or you may email forms and applications to infoclerk@colonie.org. or fax to (518) 783-3409. Kindly provide a contact phone number in the event our office requires additional information.

We will continue to schedule appointments for the following services:

MARRIAGE LICENSES: The issuance of Marriage licenses will continue by appointment only. To obtain an appointment the marriage worksheet must be completed and submitted by email, fax or mail to: infoclerk@colonie.org , fax to (518) 783-3409, or mailed to 534 New Loudon Road, Latham, NY 12110. Upon receipt, the couple will be contacted for an appointment and document verification. *Do NOT include the parties social security number or the required documents with the worksheet*

NOTARY SERVICE: We continue to schedule appointments for Town residents notary service, contact us at (518) 783-2734.

For those most vulnerable we will also continue to offer curbside service for handicapped hangers, if requested, and will make arrangement upon contact at (518) 783-2734.

WE HAVE INFORMATION ON:

The Town Clerk is responsible for publishing the agenda and minutes for the Town Board meetings. Our office is frequently considered the center of town government and serves residents directly through the issuance of licenses, permits and records management.

Contact

Julie Gansle, Town Clerk
Michele A. Turcotte, Deputy Town Clerk
Monday - Friday 8:30 a.m. - 4:30 p.m.
(518) 783-2734
Email Us
Memorial Town Hall
First Floor
534 New Loudon Road
Latham, NY 12110
(518) 783-3409
Accepted Payment Methods
  • cash, check, money order, Master Card or VISA
  • Checks must be made payable to Julie Gansle, Colonie Town Clerk
  • By Mail: check or money order

Certificates, Licenses & Permits

We issue the following certificates, licenses and permits.

Other services & More Resources

The Town Clerk is also responsible for the following services.

Helpful Forms and Documents

Dog License

Marriage License Worksheet

Copy of Birth Certificate

Copy of Marriage Certificate

Copy of Death Certificate

Parking Permit

Dog Park Permit

Other forms and documents


Town Board Meetings

Please keep in mind
  • The Town Board usually meets every 2nd and 4th Thursday of the month (subject to change).
    See Town Board agenda page for up-to-date meeting information and schedule.

  • You can find the minutes of the Town Board meetings online or through our office.
Agendas, minutes & more
Live Town Board Meeting Broadcast
  • The Town Board meetings are available to view live when the meeting(s) are in progress.

    To watch live:
    • Visit the Town Board Meeting portal.
    • The meeting live broadcast link will be active just prior to the start of the meeting. At the top of the Meeting Portal page, just above the Upcoming Meetings, there will be a link titled "LIVE!".
    • Just prior to the start of the meeting, during the agenda review session (which is not recorded) there will be a display indicating that “the meeting will begin shortly”.
    • Once the meeting commences the video will broadcast.