Town Clerk

Obtain a copy of Birth Certificate

Step

Before you get started

A birth certificate is issued by the clerk of the municipality in which the birth occurred. Because we do not have a hospital within the Town of Colonie, we issue a very small number of birth certificates each year.

If a birth has occurred within the Town, the parent must file the information with the Town Clerk within five days of the birth. A certificate for a birth occurring within the Town of Colonie will be permanently maintained by the Town Clerk.

Step

Who is eligible?

You are eligible to obtain a copy of a birth certificate if you are one of the following:

The person named on the birth certificate;
A parent of the person named on the birth certificate (requesting parent's name must be on birth certificate) or
A spouse, child or other persons may obtain a copy of a birth certificate only by order of a New York State Court.

Step

Complete the application

Download and complete the application DOH-296A form (Application to Local Registrar for Copy of Birth Record). This application is also available at our office.

Step

Provide proof of identity

Application must be submitted with copies of either A or B:

One of the following forms of valid photo-ID:

Driver's license
State issued non-driver photo-ID card
Passport
U.S. Military issued photo-ID

Two of the following showing the applicant's name and address:

Utility or telephone bills
Letter from a government agency dated within the last six months

Need to know:

Failure to include necessary identification will result in rejection of your application.
Copy of Passport required in addition to the above ID if request is made from a foreign country that requires a U.S. Passport for travel.
If you are applying for a copy of a birth certificate via the mail and your driver's license does not reflect the address to which you want the certificate mailed, you must have your signature notarized.

Step

Submit your Application

Submit completed application, proof of identity along with the fee of $10.00 per certified copy of a birth certificate.

IMPORTANT:
All forms MUST be legible.

Need to know:
The fee for each certified copy is $10.00.

Contact

(518) 783-2734

Email Us

Memorial Town Hall
First Floor
534 New Loudon Road
Latham, NY 12110