General Services

The General Services Department is comprised of two divisions: Purchasing and Building Shared Services. Both Divisions provide various services to the other departments within the Town.


WE HAVE INFORMATION ON:


Building Shared Services

The Building Shared Services Division has the responsibility to ensure that Town facilities are clean and well maintained. Building Shared Services works to provide clean, safe and pleasing environments for the employees, residents, and visitors to the Town.

Purchasing Division

The Purchasing Division's mission is to procure the best possible products and services, at the lowest price and best value in compliance with all applicable laws, policies and procedures of the Town and the State of New York. Purchasing administers all bids, quotes, requests for proposals, leases and State Contracts. Over 4000 Purchase Orders are issued annually for goods and services required by the Town.

Contact

Douglas Sippel, CPPB, Director
Monday - Friday 8:30 a.m. - 4:30 p.m.
Memorial Town Hall
534 New Loudon Road
Latham, NY 12110
(518) 786-7329
Keep in mind:

Our mailing address is the same as our physical address.

Related Documents:

Bidding Opportunities

Notice to Vendors

Dear Valued Vendor,

In 2003 the Town of Colonie began publishing our Bids, quotes and Requests for Proposals on the BidNet System now known as the Empire State Purchasing Group. We have also, for some solicitations, continued to mail hard copies through the US Postal Service.

In an effort to improve efficiency, the Town of Colonie will stop mailing hard copies of our bids, quotes and requests for proposals effective January 1, 2016. All solicitations will be posted and available using the Empire State Purchasing Group system or available electronically from the Purchasing Department upon request. (Bids released from engineering firms on behalf of the Town will only have the legal notice posted with instructions on how to obtain the official bid documents). This system will provide you with convenient online access to all bid information for the Town of Colonie and 179 other local agencies throughout New York State.

It’s easy to participate in future bid opportunities offered by the Town of Colonie. To register, visit www.empirestatebidsystem.com, use the “Register” link and complete your registration. If you are currently registered as a Vendor on this system with another local agency, you do not need to register again.

We look forward to providing you with more bid information, less paperwork and simplifying the processes for everyone involved. We thank you for your cooperation and welcome your participation!

If you need help registering, please call the vendor support department at BidNet toll free 1-800-835-4603.

Sincerely,

Douglas Sippel, CPPB
General Services Director

Frequently Asked Questions

The Town of Colonie utilizes a statewide bid notification system created exclusively for purchasing departments within New York State. This system (developed in conjunction with a local company, BidNet) allows purchasing departments to post bids, quotes, requests for proposals, construction notices, addenda and award notices all in one centralized system.

All vendors who wish to do business with the Town are encouraged to register on this system. The Town of Colonie participates in the Empire State Purchasing System and encourages any vendor wishing to offer products and service to the Town to register with that service at www.govbids.com and click on the Empire State Purchasing Group.

If you are already registered on this system, you do NOT have to register separately for the Town of Colonie.

If you do not have Internet access, please call the support group at BidNet, (800) 677-1997 and ask for their Vendor Support Department at extension #214. They will be happy to register you over the telephone.

The Town of Colonie looks forward to providing you with more bid information; less paperwork and simplifying the entire bid, proposal and quote process for everyone involved. We appreciate your cooperation and welcome your participation. As registration on this system provides numerous benefits to your company, be sure to review your options and determine which is best for your business.

Should you have any questions regarding this new system or registration, please call BidNet at (800) 677-1997, or the Town of Colonie Purchasing Department at (518) 783-2726.

The Town utilizes purchase orders; a 2-part form that is distributed to the vendor and to the originating department.

There are four (4) requirements for payment to occur:

  • The Town must receive the goods or service being purchased.
  • The Town must receive the original invoice.
  • The department receiving the goods or service must approve the original invoice.
  • The Comptroller's Office must issue the check.