General Services

Douglas Sippel, CPPB, Director
Email Us

Memorial Town Hall Annex
534 Loudon Road
Latham, NY 12110

(518) 783-2726
(518) 786-7329

Monday - Friday 8:30 a.m. - 4:30 p.m.
Introduction

The General Services Department is comprised of two divisions: Purchasing and Building Shared Services. Both Divisions provide various services to the other departments within the Town.

Building Shared Services

The Building Shared Services Division has the responsibility to ensure that Town facilities are clean and well maintained. Building Shared Services works to provide clean, safe and pleasing environments for the employees, residents, and visitors to the Town.

Purchasing Division

The Purchasing Division's mission is to procure the best possible products and services, at the lowest price and best value in compliance with all applicable laws, policies and procedures of the Town and the State of New York. Purchasing administers all bids, quotes, requests for proposals, leases and State Contracts. Over 4000 Purchase Orders are issued annually for goods and services required by the Town.

Dear Valued Vendor,

In 2003 the Town of Colonie began publishing our Bids, quotes and Requests for Proposals on the BidNet System now known as the Empire State Purchasing Group. We have also, for some solicitations, continued to mail hard copies through the US Postal Service.

In an effort to improve efficiency, the Town of Colonie will stop mailing hard copies of our bids, quotes and requests for proposals effective January 1, 2016. All solicitations will be posted and available using the Empire State Purchasing Group system or available electronically from the Purchasing Department upon request. (Bids released from engineering firms on behalf of the Town will only have the legal notice posted with instructions on how to obtain the official bid documents). This system will provide you with convenient online access to all bid information for the Town of Colonie and 179 other local agencies throughout New York State.

It’s easy to participate in future bid opportunities offered by the Town of Colonie. To register, visit www.empirestatebidsystem.com, use the “Register” link and complete your registration. If you are currently registered as a Vendor on this system with another local agency, you do not need to register again.

We look forward to providing you with more bid information, less paperwork and simplifying the processes for everyone involved. We thank you for your cooperation and welcome your participation!

If you need help registering, please call the vendor support department at BidNet toll free 1-800-835-4603.

Sincerely,

Douglas Sippel, CPPB
General Services Director

Recent Bids
ITB / RFB / RFP / RFQ Broadcast Date Deadline
RFB - Valve Actuators Service, Repair and Replacement for the MVWTP 09/27/2017 10/11/2017 - 11:00a.m.
RFB - Road Materials HWY 2018 10/04/2017 10/11/2017 - 11:30a.m.
RFB - Precast Concrete Manholes, Catch Basins and Drywells for Year 2018 09/27/2017 10/12/2017 - 11:00a.m.
RFB - PD Special Service Team Equipment for 2018 09/27/2017 10/12/2017 - 11:30a.m.
Partial Roof Replacement at Colonie Town Library 09/27/2017 10/12/2017 - 2:00p.m.
RFB - Gravel Top Dressing and Bunker Sand Pick Up Only HWY 2018 10/04/2017 10/13/2017 - 11:00a.m.
Surplus Sale Fall 2017 10/04/2017 10/16/2017 - 6:00p.m.
RFB - Various Mailing Services 2nd for 2017 10/04/2017 10/19/2017 - 11:00a.m.
RFB - Water Meters and Water Meter Reading System LWD 2018 10/11/2017 10/24/2017 - 11:00a.m.
RFB - Sign Aluminum Blanks HWY 2018 10/11/2017 10/24/2017 - 11:30a.m.
RFB - Industrial Chemicals GS For 2018 10/11/2017 10/25/2017 - 11:00a.m.
RFB - Articulating Tractor HWY 2017 10/11/2017 10/26/2017 - 11:00a.m.

Bid documents may be available for download from Empire State Purchasing Group.

Facility Use Request

To download the Town Hall (Main Meeting Room, Basement Conference Room and Gazebo) Facility Use Request form, visit our Document Center page.

The Town of Colonie utilizes a statewide bid notification system created exclusively for purchasing departments within New York State. This system (developed in conjunction with a local company, BidNet) allows purchasing departments to post bids, quotes, requests for proposals, construction notices, addenda and award notices all in one centralized system.

All vendors who wish to do business with the Town are encouraged to register on this system. The Town of Colonie participates in the Empire State Purchasing System and encourages any vendor wishing to offer products and service to the Town to register with that service at www.govbids.com and click on the Empire State Purchasing Group.

If you are already registered on this system, you do NOT have to register separately for the Town of Colonie.

If you do not have Internet access, please call the support group at BidNet, 800-677-1997 and ask for their Vendor Support Department at extension #214. They will be happy to register you over the telephone.

The Town of Colonie looks forward to providing you with more bid information; less paperwork and simplifying the entire bid, proposal and quote process for everyone involved. We appreciate your cooperation and welcome your participation. As registration on this system provides numerous benefits to your company, be sure to review your options and determine which is best for your business.

Should you have any questions regarding this new system or registration, please call BidNet at 800-677-1997, or the Town of Colonie Purchasing Department at (518) 783-2726.
The Town utilizes purchase orders; a 2-part form that is distributed to the vendor and to the originating department.

There are four (4) requirements for payment to occur:
  1. The Town must receive the goods or service being purchased.
  2. The Town must receive the original invoice.
  3. The department receiving the goods or service must approve the original invoice.
  4. The Comptroller's Office must issue the check.
Purchase Order Terms of Agreement
Write Us
Our mailing address is:

Memorial Town Hall
Douglas Sippel, CPPB
General Services Director
P.O. Box 508
Newtonville, NY 12128