Civil Service

Employment Information

The Town Civil Service Department is pleased to provide information about Town positions.

Current Openings

The following vacancies are open to the general public.

Typical work activities include but not limited to:

  • Repairs and maintains all town owned equipment including, but not limited to automobiles, trucks, machines, construction equipment, grounds maintenance equipment, atv’s, carts, on road/off road and all types of support and ancillary equipment;
  • Analyze and diagnose the root cause of equipment failure using repair manuals and computer programs;
  • Overhauls ignition and fuel systems;
  • Rebuilds defective or damaged subassemblies;
  • Repairs or overhauls engines, transmissions, brake systems, cooling systems, differentials and axle assemblies;
  • Uses welding equipment to repair various types of equipment;
  • Repairs or replaces body or frame parts on all types of equipment;
  • Overhauls steering and wheel mechanisms including replacement of king pin, ball joint, rack and pinion and electrical steering type systems. Performs wheel alignments;
  • Repairs small gasoline engines and power tools;
  • Operates lathes, drill presses and other machine shop equipment in making repairs;
  • Tunes and times engines;
  • Incumbent must be available to work overtime for maintenance/repairs during snowplowing, road salting and other emergencies;
  • Incumbent shall operate snowplowing and sanding equipment;
  • Works as a Motor Equipment Operator when directed.

Typical work activities include but not limited to:

  • Assists employees by dissemination of information regarding personnel policies, benefits or practices in assigned department;
  • Monitors employee activities in the areas of personal service days, sick leave, compensatory time and other similar matters;
  • Assists in interpretation of union contracts for management or employee;
  • Performs tasks related to payroll transactions;
  • Upon assignment by Department Head, may conduct review of applicants for placement in various programs;
  • Assures proper completion of personnel forms or reports;
  • Assist Department Head in recruitment of adequate staffing levels for seasonal programs;
  • Performs or directs the preparation and submission of disability or compensation forms and related activities;
  • Conducts new employee orientation as assigned; conducts seasonal and part-time employee orientation;
  • Prepares and maintains necessary records for the purpose of analysis of employee patterns;
  • Provides information from records to Department Head for the purpose of preparation for personnel policy analysis or contract negotiations;
  • Reviews accounts, reports, and other documents for completeness, accuracy and conformity with established procedure;
  • Conducts routine correspondence on matters where policies and procedures are well defined;
  • Has charge of the typing of records and reports and reviews for clerical accuracy and completeness;
  • Oversees and participates in the typing, processing, indexing, sorting, recording and filing a variety of control records and reports;
  • Tracks probation reports and timelines;
  • Assists in the preparation of mandated reporting;
  • Answers telephone and gives out routine information.

Typical work activities include but not limited to:

  • Plans, assigns and reviews clerical work and instructs employees in the details of specialized clerical work;
  • Revises and develops improved work procedures and methods and installs those approved by superiors;
  • Receives and reviews complaints and assigns necessary follow-up action;
  • Assists superiors in the preparation of budget information, collection of data, compiling of statistics, and solution of personnel problems;
  • Maintains complex activity control records, schedules work loads and flow and coordinates the work with that of other units;
  • Maintains complex indexing, coding and filing systems;
  • Supervises and participates in the maintenance of routine

Typical work activities include but not limited to:

  • Evaluates all types of residential real estate, justifies residential appraisals, makes preliminary reviews and analyzes appraisal reports from outside appraisers;
  • Conducts assigned field inspections of residential real property for appraisal and reappraisal and makes field notes;
  • Identifies conveyances of real property from metes & bounds descriptions and confers with attorneys, land surveyors and title companies concerning discrepancies;
  • Prepares detailed, factual and analytical reports of the basis for residential valuation estimates including all pertinent data;
  • Reviews deeds and other property records to extract pertinent information;
  • Qualifies taxpayer eligibility for aged, veteran, solar, clergy, paraplegic and disabled exemptions reviewing and extracting pertinent data from documents and records;
  • Reports discrepancies in records of building location, topography, condition, street conditions and improvements;
  • Confers with taxpayers and assessors to explain factors used in determining residential valuation;
  • Upon assignments may participate in some aspects of appraisal of commercial properties;
  • Justifies residential assessment to aggrieved taxpayers; investigates residential assessment complaints to obtain data used in process of Board of Assessment Review;
  • Confers with banks, attorneys and taxpayers concerning residential assessments and makes projection of future taxes;
  • Processes residential subdivisions and concept plans; consults with Engineering and Planning and mapping company to resolve problems;
  • Recommends assessments of newly created residential parcels;
  • Provides technical information to engineering firms hired to prepare and update tax maps.

Typical work activities include but not limited to:

  • Directs the overall administration of the Town’s Sanitary Sewer District to assure the most efficient and economical use of personnel, equipment and supplies;
  • Plans, assigns, and coordinates the activities of District personnel in executing the duties and responsibilities of the District;
  • Develops master plans for major equipment purchases, infrastructure and treatment plant improvements, expansion and rehabilitation;
  • Directs the construction, rehabilitation and repair of sanitary sewer infrastructure, pump stations and wastewater treatment facilities;
  • Responsible for compliance with local, state and federal laws, regulations, permits and ordinances pertaining to wastewater collection, treatment and disposal;
  • Prepares the annual budget for the District and approves expenditures of funds;
  • Responsible for the management of the District’s safety programs;
  • Administers provisions set forth by labor contracts with Town bargaining units;
  • Negotiates contracts with engineers, architects, contractors, etc. for evaluation, expansion, rehabilitation and repair of the sanitary sewer collections system, pumping stations, and wastewater treatment plant; Interacts with Town, County, State and Federal officials and agencies to maintain cooperative relationships;
  • Meets with design professionals and developers regarding project sanitary sewer issues;
  • Directs the review of commercial and residential subdivision proposals requiring extension of the Town public sanitary sewer system and parcels requiring connection to the Town public sanitary sewer system;
  • Evaluates requests from commercial and industrial facilities concerning wastewater discharge to the Town sewer system and assesses their impact on collection system infrastructure and wastewater treatment facilities;
  • Directs the management of the wastewater collection system asset inventory and preventative maintenance programs as they relate to the Town’s Geographic Information System (GIS);
  • Directs the investigation of complaints and damage claims concerning the Town’s sanitary sewer system and makes recommendation for denial or acceptance of the claim to the Town Attorney; maintains good customer relations;
  • Recommends Division organizational changes to the Commissioner of Pubic Works and Town Board.

Typical work activities include but not limited to:

  • Inspects construction sites in Town for compliance to Storm Water Management local laws;
  • Monitors compliance to local laws and related permits for Town facilities, right-of-ways and other public areas;
  • Responds to complaints of Storm Water Management local laws;
  • Issues orders to remedy for violations;
  • Maintains inspection logs and related reports;
  • Participates in community education programs;
  • May train highway crews in various Storm Water practices;
  • Investigates origins of illicit discharge to Town Storm Water system;
  • Issues citations for violations;
  • Advises supervisor when practices are not in compliance with NYDEC regulations;
  • Accepts escrow checks for outstanding projects;
  • Maintains records of escrow checks and reconciles the funds with the Comptroller;
  • Participates in plan review of construction site for compliance with Storm Water Management local laws;
  • Prepares records and reports as necessary.

Typical work activities include but not limited to:

  • Receives requests for underground utility locations;
  • Reviews requests for completeness;
  • Reviews office and/or field maps used in locations;
  • Organizes sequence of location assignments to assure maximum efficiency in travel and time;
  • Travels to location site and marks ground location of Town highway, water, or sewer pipes and/or structures, and locates wiring for street lighting.
  • Uses Global Positioning Equipment to confirm location;
  • Uses laptop computer and printer to retrieve maps used in locations;
  • Notes discrepancies in field data bank and actual field measurements or locations;
  • Creates and maintains records as required.
Summer / Seasonal Employment

The Civil Service department is currently accepting applications for Summer / Seasonal vacancies. To be considered, visit our office to submit an application or mail it in.

How to Apply for Employment

To submit an application for employment with the Town of Colonie, follow the steps below:

  • Obtain a Civil Service Application for Employment or Examination. Applications are also available at our office or online using our Application for Employment or Examination form.
  • Complete all sections of the application in detail, even if you elect to attach a resumé to your application form.
  • Review residency requirements as listed in each job announcement.
  • An original signature is required on all applications.
  • Submit your application with the appropriate filing fee in-person, by mail, or by online credit card payment.
    • If you submit your payment in-person or by mail, we only accept checks or money orders which must be made payable to the Town of Colonie Civil Service.
    • To submit your payment online, visit our Velocity Payments Online Portal. Note that if you use the online credit card payment, you will be responsible for the processing fee in addition to the exam fee.
  • Additional forms (i.e. Cross-Filing form, Veteran's Credit application, Change of Address form, etc.) are available at the Document Center.
Keep in mind:

If you are applying for a specific opening or civil service exam, ensure that your application and appropriate filing fee are received by our department no later than 4:30pm on the last filing date or postmarked by the United States Postal Service one day prior to the last filing date for an examination.

IMPORTANT:
All forms must be legible (printed neatly or typewritten).

Contact

Memorial Town Hall
Second Floor
534 New Loudon Road
Latham, NY 12110

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