Introduction to the Department
	Frequently Asked Questions
	Contact Information
	Hours of Operation
	Back to Colonie Home
	RECENT BIDS

Introduction to the Department

The General Services Department is comprised of two divisions: Purchasing and Building Shared Services. Both Divisions provide various services to the other departments within the Town.    

Building Shared Services
The Building Shared Services Division has the responsibility to ensure that all Town facilities (inside and out) are clean and well maintained. Building Shared Services works to provide functional, clean, safe and pleasing environments for the employees, residents, and visitors to the Town.

Purchasing Division
The Purchasing Division's mission is to procure the best possible products and services, at the lowest price and best value in compliance with all applicable laws, policies and procedures of the Town and the State of New York. Purchasing administers all bids, quotes, requests for proposals, leases and State Contracts. Over 600 Purchase Orders are issued monthly for goods and services required by the Town.

Frequently Asked Questions

1. How do I offer my products or services to the Town of Colonie?

The Town of Colonie is pleased to announce that the Town will begin utilizing a regional bid notification system created exclusively for purchasing departments within the Capital Region. This new system (developed in conjunction with a local company, BidNet) allows purchasing departments to post bids, quotes, requests for proposals, construction notices, addenda and award notices all in one centralized system. Albany County, Albany County Airport, the Cities of Schenectady and Troy are already using this system and additional purchasing agencies will be joining in the months to come.

All vendors who wish to do business with the Town are encouraged to register on this system. The Town of Colonie participates in the Capital Region Purchasing System and encourages any vendor wishing to offer products and service to the Town to register with that service at http://www.govbids.com/scripts/CRPG/public/home1.asp

If you are already registered on this system, you do NOT have to register separately for the Town of Colonie

If you do not have Internet access, please call the support group at BidNet, 800-677-1997 and ask for their Vendor Support Department at extension #214. They will be happy to register you over the telephone.

The Town of Colonie looks forward to providing you with more bid information; less paperwork and simplifying the entire bid, proposal and quote process for everyone involved. We appreciate your cooperation and welcome your participation. As registration on this system provides numerous benefits to your company, be sure to review your options and determine which is best for your business.

Should you have any questions regarding this new system or registration, please call BidNet at 800-677-1997, or the Town of Colonie Purchasing Department at (518) 783-2726.

Bidders Notices and Recent Bids:

2. What is the process for vendor payment from the Town?

The Town utilizes purchase orders; a 2-part form that is distributed to the vendor and to the originating department.

There are four (4) requirements for payment to occur:

1. The Town must receive the goods or service being purchased.

2. The Town must receive the original invoice.

3. The department receiving the goods or service must approve the original invoice.

4. The Comptroller's Office must issue the check.

RECENT BIDS

BID 1

BID 2

BID 3

BID 4

Contact Information

Douglas Sippel
General Services Director
Memorial Town Hall
Newtonville, NY 12128

(518) 783-2726
(518) 786-7329 fax
Sippeld@colonie.org

Hours of Operation

Monday through Friday 8:30 am – 4:30 pm.
The office of General Service's is located in the Town Hall

Last Updated 6/19/08
URL: http://www.colonie.org/genservices/