Assessor Department

Ron Monfils, Sole Assessor

Memorial Town Hall (First Floor)
534 Loudon Road
Latham, NY 12110

(518) 783-2701
(518) 783-2784
Email Us

Monday - Friday 8:30 a.m. - 4:30 p.m.
Introduction

Our department is responsible for determining and maintaining assessments, property inventory records, ownership interest and maps on approximately 31,000 parcels. There are hundreds of deeds processed yearly by our office. This process involves plotting property boundaries, adjusting parcel sizes, and transferring ownership interest on our records. Our staff provides this information to taxpayers, appraisers, bankers, realtors, attorneys and others. There is a personal computer available in our office designated for public use to access assessment information. There are various real property tax exemptions available to eligible property owners.

We receive a copy of building permits issued by the Town of Colonie, the Village of Colonie, and the Village of Menands. Our appraisal staff reviews and evaluates each of these permits for either inventory or assessment changes. This process also requires our appraisal staff to produce a supportable and defensible estimate of value from each permit. This value then becomes the new assessment.

We pride ourselves on providing professional service for each and every individual.

Assessor's Responsibilities
  1. Determine and maintain assessments, property inventory records, ownership interest, exemptions and maps on approximately 31,000 parcels.
  2. Locate all taxable property in the Town and identify the ownership. Establish a taxable value for all property subject to taxation. List the values of all property on the Assessment roll.
    To establish the value of any parcel of property, the Assessor may need to know the purchase price (if any), the selling prices of similar property, what it costs to replace property, what rent it may earn, how much it takes to operate and keep it in repair and many other facts affecting its value.
    Utilizing these facts, there are three different approaches the Assessor can take to find a property's value:
    The cost approach is based upon the total of the current costs necessary to replace the property. This includes the current cost of labor, materials and indirect costs such as architectural fees, land development costs, construction financing, etc. The Assessor will also consider any depreciation which may exist.
    The income approach is the preferred method for appraising income-producing properties (investment properties), such as apartments, hotels, motels, business property, etc. The Assessor must consider operating expenses, taxes, insurance, maintenance costs and the degree of financial risk the owner takes in earning income from the property. Also, the expected return for this kind of property is considered.
    The market approach is a comparison of the property to be appraised with other similar properties that have been sold in the same or similar neighborhood. This is done very carefully since the property being appraised may have sold for more than it was worth, or for less. Using this approach, the Assessor must always consider such over- and under-pricing to arrive at a fair evaluation of the property value.
    Real estate sales are carefully analyzed to make sure they are valid market sales (arms length transactions). When several sales are confirmed and analyzed, they are considered good indicators of similar property's value. Since the appraisal process is designated to determine the "market value," this method is preferred because it reflects the actions of the majority of purchasers and users in the market place.
  3. Assist taxpayers with completing the following exemption application forms and determining their eligibility: Low-income Seniors, Veterans, Enhanced Senior Star, Basic Star, Low-income Disability, Business, Clergy, Agricultural, and Wholly Exempt. The last day for filing all exemption applications for any given year is March 1. To view the various exemption forms, instruction sheets and commonly asked questions and answers, visit the New York State Office of Real Property Tax Services web site.
  4. Any business applying for status under the jurisdiction of the Town of Colonie Industrial Development Agency or Albany County Industrial Agency must file an application with the Assessor's Office by March 1. A copy of the pilot agreement must accompany the application.
  5. Providing the Town of Colonie, Albany County, School Districts, and Fire Districts with their total assessed taxable values which is required to determine tax rates.
  6. Apportion the assessment on all special franchise properties which are utility properties located on roll section 5 of the assessment roll.
  7. Determine the assessment on all public service properties which are located on roll section 6 (utility and non ceiling railroad) of the assessment roll.
  8. Providing the New York State Office of Real Property Tax Services with an Annual Assessors Report reflecting all assessment changes from year to year including all new construction assessments, exemptions, Board of Assessment Reviews, Small Claims and Certiorari Proceeding adjustments for equalization purposes.
  9. Defending our assessment roll cases involving the Board of Assessment Review, Small Claims Hearings and Certiorari Proceedings.
2016 Final Assessment Roll *

The Assessment Roll is indexed alphabetically by street and broken into multiple parts for user convenience. Please note: Roll section 1 is listed first, with roll sections 5, 6, 7, and 8 at the end of each index.

To use, determine if the parcel you are seeking is either in the Village of Colonie, Village of Menands or the Town of Colonie (outside the Villages). Both Villages have an individual roll in the list below. If the parcel you are seeking is in the Town of Colonie, the Town is broken into three parts numerically first, then alphabetically. If you have any questions, please do not hesisate to call the Assessor's Office for assistance.

Note: The following categories displayed on the assessement roll are not determinative of this year's sewer benefit assessments: "sewer a land payment," "sewer op & maint," "sewer d debt payment," and "sewer a debt payment." Information regarding benefit assessements for the sewer district will be included in a benefit assessment roll and a maintenance and benefit assessment roll pursuant to Town Law §§ 202, 202-a. These will be available for public inspection in or around September of each year.

Sewer Roll

* The State of New York has required local assessing units to post their assessment roll for the public to view on their municipal website. The posting of this roll is in compliance with state mandate RPTL Section 1590(1).

Online Property Viewer

The assessment roll is posted on the Town website in PDF format. For 24/7 access to assessment information such as historical property cards may be viewed from Systems Development Group's Image Mate Online Viewer.
Basic assessment information is free of charge. Enhanced assessment information requires an annual subscription fee of $75.00. Call or stop by the Assessor's Office for more information.

Additional Information
Grievance Information

A grievance complaint form may be filed after May 1; but no later than Grievance Day which is the 4th Tuesday in May. Form #RP-524 may be obtained at the Assessor's Office beginning May 1 or at the NYS Department of Taxation and Finance website. The property owner or representative has the burden of proof in an assessment challenge.

See Town of Colonie Grievance Information for 2016.

Key Dates Affecting the Assessment Process
  • Exemption Filing Deadline - March 1 The last day for filing all exemption applications for the current year. Applications may be filed subsequent to March 1, effective for the following year.
  • Taxable Status Date - March 1 The date property is valued according to ownership and condition each year.
  • Tentative Roll Filed - May 1
  • Grievance Day - 4th Tuesday in May ***Service by Electronic Means Not Accepted***
  • Final Roll Filed - July 1
Programs and Services

Senior, Veteran, Disability & Other Exemptions

Senior, Veteran, Disability & Other exemption applications may be obtained at the Assessor's Office in Memorial Town Hall, weekdays between 8:30 AM and 4:30 PM or the NYS Department of Taxation and Finance website.
The exemption application with the required documentation must be filed no later than March 1 with the Assessor's Office.
Please call the Assessor's office at 783-2701 for further information.


Register for the STAR Credit
Why should you register?
The Basic and Enhanced STAR benefits save most New York homeowners hundreds of dollars. If you are eligible, you will receive a check for the amount of your STAR savings.
Who should register?
You should register if you:

  • Bought your home after March 2, 2015;
  • Never applied for the STAR benefit on your primary residence;
  • or
  • Received a letter advising you to register for Basic STAR.

NOTE: You do NOT need to register for STAR if you are a longtime homeowner with an existing STAR exemption. See STAR Exemption Program for more information.
To register for the STAR credit or to review the New York State STAR exemption program please contact New York State Department of Taxation at (518) 457-2036.
REGISTER FOR STAR CREDIT

Assessment Appeal Process

If you believe your assessment is incorrect, please feel free to contact the Town of Colonie Assessor's Office. Our appraisal staff will be happy to listen to your concerns regarding your assessment.
The following information may help you prepare for your meeting with us so that we may understand your situation:

  1. Recent purchase contracts;
  2. Recent sales of similar homes in your neighborhood;
  3. Current appraisal of your property.

If you are not satisfied with the determination made by the assessor after the informal review process, a complaint may be filed with the Town of Colonie Board of Assessment Review. The dates for filing the complaint form are between May 1st and the 4th Tuesday in May. Grievance Day is always the 4th Tuesday of May each year.
A grievance complaint form may be filed after May 1; but no later than Grievance Day which is the 4th Tuesday in May. Form #RP-524 may be obtained at the Assessor's Office beginning May 1 or at the NYS Department of Taxation and Finance website. The property owner or representative has the burden of proof in an assessment challenge. Please note: service by electronic means are not accepted.

FOR EXEMPTIONS AVAILABLE TO SENIORS, VETERANS, DISABILITY AND OTHER EXEMPTIONS, PLEASE CONTACT OUR OFFICE. We will gladly help you with the application/registration process.

To register for the STAR credit or to review the New York State STAR exemption program please contact New York State Department of Taxation at (518) 457-2036.
REGISTER FOR STAR CREDIT
Senior, Veteran & Disability exemption applications may be obtained at the Assessor's Office in Memorial Town Hall, weekdays between 8:30 AM and 4:30 PM or the NYS Department of Taxation and Finance website.

The exemption application with the required documentation must be filed no later than March 1 with the Assessor's Office.

Please call the Assessor's office at 783-2701 for further information.
A grievance complaint form may be filed after May 1; but no later than Grievance Day which is the 4th Tuesday in May. Form #RP-524 may be obtained at the Assessor's Office beginning May 1 or at the NYS Department of Taxation and Finance website. The property owner or representative has the burden of proof in an assessment challenge.
Assessments change as a result of alterations, new construction, fires, demolitions and periodic Town wide assessment updates which are necessary in maintaining an equitable assessment roll.
Yes, you can view any parcel on the maps in the Assessor's office, or on the web at the Geographic Information System webpage.
Tax Maps can also be viewed by visiting:
  • Albany County GIS Map - Click Parcel Boundaries Folder & Use the Identify Features Button – The link to the tax map will appear in the parcel info window, once you click on the selected parcel
Write Us
Our mailing address is:

Town of Colonie
Assessor Department
P.O. Box 508
Newtonville, NY 12128