The Crossings 2020 Fee Schedule

Rental Area Hours Colonie Resident and/or Non-Profit Non-Resident or Private Group Special Comments
Main Meeting Room
37ft. by 58ft.		 Up to 6 $400.00 $650.00 Limited to groups of 100
for meetings; 60 for party events
Up to 8 $550.00 $875.00
Executive Room
24ft. by 29ft.		 Up to 6 $275.00 $400.00 Limited to groups of 40
Up to 8 $350.00 $600.00
Barn Gathering Room
20ft. by 44ft.		 Daily Rate $125.00 $225.00
Barn Stall
14ft. by 17ft.		 Daily Rate $100.00 $150.00 Rented in conjunction with special events only.
Must receive Department approval.
Kitchen Per Event Hours $85.00 $110.00 Rented in conjunction with Main
or Executive Meeting Room only.
Projector Rental Per Event $25.00 $30.00 Rented in conjunction with Main
or Executive Meeting Room only.
Park Square
Includes Gazebo		 Up to 4 $215.00 $375.00 Limited to groups of 200.
Must receive Department approval.
Up to 8 $375.00 $525.00
Gazebo Only Up to 4 $100.00 $175.00 Limited to groups of 50.
Must receive Department approval.
Up to 8 $160.00 $265.00
Open Meadow Area 8 - - Fees based on area selected,
size of group and services provided.
Must receive Department approval.
Over Look Up to 4 $75.00 $100.00 Must receive Department approval.
Services Fees Special Comments
Coffee $45.00 per 50 cup serving Provided with inside rentals only. Includes regular coffee, cups, stirs,
sugar, and non-dairy creamer. All other supplies provided by permit holder.
Overtime $75.00 per hour for each added staff Number of staff necessary to be determined by the Department.
Overtime must be scheduled and approved in advance of event.
Trail Lights $75.00 per hour Events requiring trail lights.
Bus Permit $75.00 daily fee Buses may allow passengers to disembark and re-board at the main parking lot.
While on site, buses must park at the South Circle lot.
Rental Area Hours Colonie Resident Colonie School Groups Special Comments
South Pavilion
East Pavilion
West Pavilion		 10.00 am to Dusk $125.00 Monday-Friday Free w/ Permit Colonie Residents and Businesses only.
Limited to groups of 48.
Larger groups may be accommodated
in South Pavilion, extra fees may be assigned.
Pavilions are available May 1st. - Oct. 31st.
School Buses Town of Colonie Schools - By Permit Only
Special Events / Large Festivals Flat fee
Expected Attendance South Pavilion Port-A-Johns Required
Up to 250 $275.00 0
Up to 500 $450.00 2
Up to 1000 $675.00 4
Up to 1500 $950.00 6
IMPORTANT INFORMATION
Please read carefully
  • All Walks/Runs are based from the South Pavilion. Availability from May 1st-October 31st
  • Any and all activities (including vendors) associated with an event must be listed on the Facility Use Request Form and require prior approval.
  • To secure a reservation, an applicant needs to submit a completed Facility Use Request Form, insurance and a 50% deposit.
  • Events with an expected attendance of 50 or more are classified as Special Events. Special fees may apply.
  • Final Payment must be received 30 days prior to event.
  • Deposits and/or payments will not be refunded if event is cancelled within 30 days.
  • Fees are not refundable for cancellations due to inclement weather.
  • Applicant is responsible for adhering to all rules and conditions listed on the permit.
  • Additional fees may apply for special accommodations.
  • Event Hours:
    May 1st - October 31st 8:00 am – 8:00 pm
    November 1st – April 30th 8:00 am – 4:00 pm.
Farmers Market & Harvest Fest
Farmers Market Vendor Rental Space Rate
Application Fee $25.00
10’ X 18’ $375.00
10’ X 36’ $550.00
Substitute Vendor 10’ X 18’ $30.00
Substitute Late Fee $15.00
Substitute Vendor 10’ X 36’ $60.00
Harvest Fest Rate
Craft Vendor $75.00
Farmers Market Vendor $75.00
Food Vendor $175.00

For more information visit the Farmers' Market page.