Town of Colonie - Office of Receiver of Taxes and Assessments

C. Michelle Zilgme
Receiver of Taxes and Assessments

Memorial Town Hall
534 Loudon Road
Newtonville, NY 12128

 

 



Introduction

Michele Zilgme, The Receiver of Taxes and Assessments, welcomes you to the Colonie Tax Office.

The Tax Office is responsible for the collection of school and property taxes for over 30,000 parcels. In addition, the Tax Office also collects the water bills on behalf of the Town of Colonie Department of Public Works, Division of Latham Water. All powers and duties of this office, as well as collection procedures, are statutory and defined in the New York State Real Property Tax Law, except for water collection, which is defined in Town Law.

The staff and I welcome any inquires pertaining to collection policies as well as general tax information. We offer our assistance to residents, realtors, lending institutions, title companies, and other entities that may require tax information. Upon request, we will be happy to furnish duplicate tax bills and receipts via mail or fax. The tax roll is available on computer, hard copy, and micro fiche for public inspection.

The hours of the Tax Office are Monday - Friday, 8:30am - 4:30pm. The hours of collection are extended to 8:30am - 6:00pm, during the last week of January and September. This affords residents the opportunity to pay tax bills after work hours during the last week of the penalty free collection. For information on dates, please contact the Tax Office.


Duties of the Office of Receiver of Taxes

The Town of Colonie is a Town of the first class. Collecting officers in Towns of the first class are know as Receivers of Taxes and Assessments. This is an elected position with a four year term. Before entering upon the duties of the office, it is required that all tax collecting officers take and subscribe the Constitutional oath of office. In addition, an official undertaking or bond, which guarantees the faithful performance of the office, must be executed and filed in the Town Clerk's Office. Once the Receiver has taken the oath and executed the bond, she becomes the insurer and guarantor of all moneys, securities, books, papers and records that the law provides shall be in her custody.

  • The Receiver of Taxes collects the General Property Taxes in January. The bills are mailed December 31st. The tax bill covers the period of January 1st. - December 31st. Payments can be made January 1 - 31, without penalty. If they are paid February 1 -28, there is a 1% penalty and if paid March 1 - 31, there is a 2% penalty. On April 1st., all unpaid tax bills are turned over to the Albany County Department of Finance for collection.
  • The General Tax bill contains levies for the Town, County, and special districts. In addition, if school, village taxes, or water bills are unpaid, they will be re-levied on the General Tax Bill. If a previous owner was receiving an exemption, an exemption payback amount may also appear on the bill which covers the time period that the new property owner enjoyed a previous owner's exemption to which they were not entitled to. Please Paying Taxescontact our office if there are any questions regarding the amounts due.
  • The Colonie Tax Office also collects the taxes for six school districts - South Colonie, North Colonie, Maplewood Colonie Common, Menands Union Free, Niskayuna Central and Mohonasen Public. School bills are mailed August 31st. They are due in the month of September without penalty. If they are paid October 1 - 31, there is a 4% penalty. On November 1st., all unpaid school bills are turned over to Albany County. They may be paid at the County the month of November with additional interest and penalties. After December 1st., all unpaid school bills are levied on the following general tax bill with a 7% penalty.
  • Payments are accepted in person at the Tax Office which is located on the first floor of Town Hall in Newtonville. This is across from Siena College. Payments made in person can be made by cash or check. Payments can also be made by mail. The address is Colonie Tax Office, P.O. Box 508, Newtonville, NY 12128. Payment can be made by check or money order. Please do not send cash through the mail.
  • In September of 1998, this office resumed the printing and mailing of the School Tax bills. This resulted in a significant savings to the Town. Approximately 20,000 tax bills were mailed directly to residents and commercial property owners. The balance were mailed to and paid directly by approximately 150 lending institutions across the United States.
  • In addition to the collection of general and school taxes, the Tax Office also collects water usage bills for the Department of Public Works, Division of Latham Water. The district is split into three sections for billing and collecting purposes only. The three water sections are billed in February, March and April and again in August, September, and October. Approximately 22,000 water accounts are billed twice a year for water usage. Each section has 30 days to pay without penalty. After 30 days, a 5% penalty is added to the bill.
  • To assist our elderly and disabled residents, third party notification of tax bills is offered. Property owners who are disabled or 65 years of age or older , and own a one, two, or three family home, may designate an adult consenting third party to receive duplicate copies of tax bills and notices of unpaid taxes. In order to receive this service, one must fill out a third party notification form RP-923, which is available in the Tax Office.
  • Many residents have their taxes escrowed with lending institutions. The Tax Office updates bank codes prior to each billing cycle. It is the lending institution's responsibility to notify this office of any additions or deletions of accounts. Many banks contract with Tax Service Organizations (TSOs), which are agencies that service escrow accounts for the banks. These organizations provide us with a listing of their customers and their identifying account numbers. The larger organizations do this primarily by computer disc. In the event that a resident received a bill that should have gone to the bank, it is still the responsibility of the bank to call for that bill. If the bill should have gone to the homeowner, but went to the bank, it is the homeowner's responsibility to know that taxes are due. Please call our office immediately and we will issue you a duplicate bill. The failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law. (New York State Real Property Tax Law §922). If you should have received a bill, but have not during the first week of September and January , please contact this office for a duplicate bill.



F
requently Asked Questions

1) I never received my bill, or received it late, do I still have to pay the penalty?

Yes, the failure to mail a statement or the failure of a property owner to receive a statement will not affect the validity of the taxes or interest prescribed by law (New York State Real Property Tax Law §922). In addition, neither the Receiver of Taxes nor any other official has legal authority to waive statutory penalty charges. These are fixed by the Real Property Tax Law. If they are waived, the collecting officer will be personally responsible. As all records are audited by State examiners, there is absolutely no discretion in this matter. The Constitution and the law of the State mandates the procedure.

2) If I mail my payment on the due date do I have to pay a penalty?

New York State Real Property Tax Law §925, provides as follows: "Payment of taxes by mail, when enclosed in a postpaid wrapper (envelope) properly addressed to the appropriate collecting officer and is deposited in a post office or official depository under the exclusive care and custody of the United States Post Office shall, upon delivery, be deemed to have been made to such officer on the date of the United States Postmark on such wrapper. The provisions of this section shall not apply in the case of postmarks not made by the United States Post Office. A postage meter postmark is not a postmark made by the United States Post Office and, therefore, is not within in the provisions of Real Property Tax Law §925. Payments can not be deemed timely because of a postage meter postmark date on an envelope containing a tax payment (Op. New York State Comp. 69-170).

If taxes are not received until after the due date, they are not paid until after the due date unless they fall squarely within the provisions of section 925 of the Real Property Tax Law, and the penalty must be added and collected. No Town official or employee can waive the penalty (Op. New York State Comp. 68-626).

Section 925-b on the New York State Real Property Tax Law grants homeowners who have an Enhanced Star Exemption or a Senior Citizens Exemption an additional five buisness days beyond the due date to pay their taxes without penalty.

3) Do you accept payment with credit cards?

Yes, you may pay your School Tax bill and General Tax bill with a credit through the company Official Payments.  You would pay by phone by dialing 1-800-272-9829 or on the computer by accessing the website www.officialpayments.com.  The jurisdiction code to use is 4221.  This company will charge a fee to use their service. 

4) Can I pay my taxes in installments?

In general, taxes can not be made in installments. This is an option that would have to be adopted first by Albany County, then by the Town of Colonie and School Districts. If it were to be adopted by the school districts, all six school districts within the Town would have to adopt it. However, Senior Citizens who currently enjoy a Senior Citizen's Exemption, Section 467 of the Real Property Tax Law, (not to be confused with the STAR Exemption), can make installment payments on the General Property Tax bill in January. It has to be made in two equal installments, the first not later than February 1 and, provided that the first installment has been paid, the second, with interest as determined pursuant to Section 924-a, shall be paid prior to April 1. Again, this is the only type of installment payment that can be made. It applies only to residents who currently enjoy a Senior Citizen's Exemption and only on the January General Tax bill.

5) Can I pre-pay my taxes?

No, the warrant constitutes the mantle of authority for the collecting officer to receive the taxes. Therefore, the warrant must be regarded as the instrument which empowers the collecting officer to begin the collection. Collection authority can not begin prior to the date of the warrant.


How to Contact the Receiver of Taxes

Hours:
Monday - Friday 8:30 a.m. - 4:30 p.m.
Hours of collection will be extended during the last week of January and September. For information on dates, please contact he Tax office.

Mailing Address:
P.O. Box 508
Newtonville, NY 12128

Telephone Number:
(518) 783-2730

E-Mail:
tax@colonie.org

Fax Number:
(518) 786-6525


Links

Official Payments Corporation

New York State Office of Real Property Services

Town of Colonie Assessor's Office

 

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URL:http://www.colonie.org/taxes
Last Updated 06/19/08