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Town of Colonie - Civil Service Banner

Michael M. Burick
Personnel Officer

Memorial Town Hall
PO Box 508
Newtonville, NY 12128

(physical address 534 Loudon Road)

Introduction to the Department Related Web Sites
Employment with the Town Hours of Operation
Forms and Announcements How to Contact Us
Frequently Asked Questions Back to Colonie Home

 

Introduction to the Department

The Town of Colonie Civil Service is responsible for the administration, recruitment, selection, and examination of prospective Town employees as well as classification of positions in the Town.

The Personnel Officer is responsible for assuring compliance with all laws, rules, and regulations governing the selection and or promotion of employees. The Town of Colonie Civil Service Department was created in 1975. It is dedicated to meeting the staffing needs of the Town while assuring integrity and fairness in the process.

Employment with the Town

The Process

The Town Civil Service Department is pleased to provide information about Town positions via the Web. Now applicants can obtain a Town Application for Employment not only at the Civil Service Office at Memorial Town Hall but may also print a form off the web. Applications can then be filled out and brought to or mailed to the Town Civil Service Office.

Recruitment for certain Town positions is ongoing or continuous. Descriptions of these positions are available for download by clicking on the names of the positions. Other positions are announced as the need arises. Descriptions of these positions will be posted when examinations for them are scheduled.

A single form is used for applying for all Town positions. You may download this form, fill it out, sign it, and return it to the Civil Service Office. You must have the Adobe Acrobat Reader installed on your computer to view these documents.

•  Civil Service Application: (no copied signatures) A single form is used to apply for all Town positions, exam or general. It is very important to complete the entire application. A resume is not a substitute for work experience, but can accompany the application.

•  General Instructions and Information

•  Application Fee Waiver Request and Certification Form: For candidates who have official proof to document their receiving public assistance and/or unemployment benefit which would then waive their filing fee for each exam for which they apply.

•  Cross-Filing Form: For candidates who have filed applications for examinations in different civil service agencies scheduled for the same examination date.

•  Veteran's Credit Application

•  Veteran's Authorization for Disability Record

•  Change of Address Notification Form: For notifying our office of a change of address affecting the Civil Service eligible list(s) on which candidates are still active or for which they have applied.

 

Announced Date Exams (announced as the need arises)

CIVIL SERVICE AIDE I OC

Continuous Recruitment Exams

• TYPIST

• LIBRARY CLERK LIBRARY TYPIST

•  BUILDING INSPECTOR AIDE

•  LIBRARIAN I

• LIBRARIAN II

WATER SEWAGE PLANT OPERATOR

•  PARAMEDIC

•  EMERGENCY MEDICAL TECHNICIAN

 

REFERENCE MATERIAL

“Orientation Guide – Town of Colonie EMS Department – PAT Physical Ability Test”

PAT Physical Ability Test Diagram

Guide to Taking the Written Test for Entry-Level Clerical Series

Guide to Taking the Written Test for Water & Wastewater Treatment Plant Operator/Trainee Series

 

FREQUENTLY ASKED QUESTIONS  

Where are the tests held?

Most exams are held at the Town of Colonie Memorial Town Hall. Exams usually begin at 9AM on Saturday.

What Civil Service exams are currently being offered?

You can find current exam announcements in the List of Exam Announcements.

What costs are there to apply for an exam?

The processing fees for each exam fluctuate depending on what type of exam and the salary offered on the exam announcement.   You need to be sure you meet the minimum qualifications listed on the announcement.   The processing fee is non-refundable. 

What is Civil Service?

Most jobs in local government fall under the Civil Service System. A “Civil Service” employee can be anyone from a deputy sheriff, secretary, registered nurse, mechanic, attorney, accountant, laborer, etc. Different jobs have different requirements.

Do I have to take a test?

Some positions require that you take a test to be considered for a permanent job. These are called competitive positions. For competitive positions when there is no list of tested applicants, a person may be appointed “provisional” (temporarily) until the results of the next test are established. The provisional employee must score high enough to be permanently appointed or else be removed from the job.

Can I file for more than one test? If you apply for more than one Civil Service exam, you must complete one application for each exam you wish to take. Most exams require that you pay an application processing fee. Only checks or money orders are acceptable for payment. Payment must accompany your application. In some cases, the fee is waived because of financial hardship. Check the exam announcement and the last page of the application for details. If you have applied for one or more examinations offered by the Town of Colonie, New York State or another County Civil Service Commission on the same date, you must complete a cross filer form, which is available in the link on this web site. You do not need to fill out this form if you are taking multiple exams with one agency.

What happens after I apply for the test(s)?

Applications for examinations are reviewed after the application deadline. Applicants who do not submit sufficient information to make a decision will be sent a letter and given one week to respond with additional information. Applicants who do not meet the qualification are notified by mail and are given one week to respond with additional information. Individuals that meet the minimum qualifications are notified by mail at least one week prior to the test date of the test location and other instructions.

What will be on the test(s)?

You can find out what areas each test will cover from the exam announcement under the heading “Scope of Examination”. Announcements are distributed approximately four (4) weeks prior to the closing date for filing an application. Exam announcements are available at the Town of Colonie Memorial Town Hall, William K. Sanford Town Library, Colonie Youth Center on Central Avenue, or on this web site.

Are study materials available ?

In most cases, neither NYS nor Town of Colonie provides nor recommends any study materials. Some materials may be available through public libraries, public employee unions and private publishers. We can make no comment on the quality or usefulness of such materials. New York State does provide some study guides for a few specific exams. Some are available on this website while others can be accessed at www.cs.ny.gov/testing/localtestguides.cfm

How can I review my test?

Some exam questions are open to review on the Saturday after the test is held. You must request this review at the test site when you finish your exam. You will be able to see the questions and answers, but not your test paper. After you receive your grade, you can request a computational review. You will be able to review a copy of your answer paper and the answer key, but not the actual questions. This review is normally held about two months after you receive your grade.

When will I get my test results?

Most test results are received from the NYS Civil Service Department approximately two (2) months after a test. You will be notified by mail of your score and placed on the eligible list. Only those with a score of seventy (70) or above are included on eligible lists.

Is there a residency requirement?

Most positions/tests have a 4 month Town of Colonie residency requirement. Certain positions require that you be a resident of a contiguous county. All residency requirements are noted on the examination announcement.

Will I get the job if I get the highest test score on a civil service exam?

If you obtain the highest score you may be considered for the position, but having the highest score does not guarantee that you will be hired. The canvass and the interview are equally important parts of the selection process. If you are interested, return your canvass letter promptly or within the specified time period, and if you are invited for an interview, do your best to make a good impression. The interview is also an opportunity for you to learn if this is the job for you.

What is an eligible list?

An eligible list is a list of candidates who have passed an examination for a particular title ranked according to their test scores, from highest to lowest. The higher your score, the better your chances for getting a position. When a department has an opening for a “competitive” position (one that requires passing an examination), they request a list of eligible candidates who have passed the appropriate examination for the position. We then send out canvass letters to those on the list to determine who is interested in the type of appointment available. Only those who reply within the specified time period, and say they are interested, and who are reachable (within the Rule of Three) may be appointed. As the list is used to hire, and as candidates on the list indicate they are not interested in a position, departments make their way down the list in score/rank order.

How long will my name be on a civil service eligible list?

An eligible list will be in existence for a minimum of 1 year, and may last up to 4 years. However, most eligible lists will be superseded by the establishment of a new eligible list prior to the 4 year time period. It is your responsibility to keep in touch with the Town of Colonie Civil Service Department on a continuous basis to keep apprised of upcoming examinations.  

What is the difference between an open competitive and promotional exam?

Open competitive exams are open to the public, while promotion exams are open only to employees indicated on the announcement. Promotion eligible lists are certified to fill vacancies in the department before open competitive lists are certified.

What positions do not require a test?

There are some types of positions that have no test requirements. Exempt positions are those where the employer decides the qualifications of the applicants and chooses the person they want to hire. The process is similar to that found in private industry. Non-Competitive positions have specific education and experience requirements that you must meet. Employers choose from among the qualified people who apply. Labor positions have no requirements. Employers may choose anyone for these jobs. However, they frequently select individuals with the best work record.

What if my name or address changes?

Notify this office immediately, preferably by using the change of address notification form available on this web site, of any change of name and/or address/phone contact. It is your responsibility to keep this information current. List all exams and eligible lists that need to be updated.

RETURNED CHECK FEE

PURSUANT TO RESOLUTION #143 ADOPTED BY THE COLONIE TOWN BOARD ON FEBRUARY 2, 2012, THE TOWN IS NOW MANDATED TO COLLECT A $30.00 FEE FOR ANY RETURNED CHECK. THIS IS EFFECTIVE IMMEDIATELY.

 

RELATED WEB SITES

New York State Department of Civil Service

Albany County Department of Civil Service

 

HOURS OF OPERATION

Our office hours are: Monday – Friday 8:30am – 4:30pm

 

HOW TO CONTACT US?

Phone: (518)783-2721

Fax: (518)783-2802

E-Mail: civilservice@colonie.org

In order for us to provide the best service, please provide full name, address, and phone number in your e-mail message.

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URL:http://www.colonie.org/civil service