Ron Monfils
Sole Assessor

Memorial Town Hall
534 Loudon Road
Newtonville, NY 12128

bullet About the Department
bullet What's New
bullet Final Assessment Roll 2013
bullet Important Dates
bullet Programs and Services
bullet Frequently Asked Questions
bullet Contact Information
bullet Related Links


 About the Department

Our department is responsible for determining and maintaining assessments, property inventory records, ownership interest and maps on approximately 31,000 parcels. There are hundreds of deeds processed yearly by our office. This process involves plotting property boundaries, adjusting parcel sizes, and transferring ownership interest on our records. Our staff provides this information to taxpayers, appraisers, bankers, realtors, attorneys and others. There is a personal computer available in our office designated for public use to access assessment information. There are various real property tax exemptions available to eligible property owners.

We receive a copy of building permits issued by the Town of Colonie, the Village of Colonie, and the Village of Menands. Our appraisal staff reviews and evaluates each of these permits for either inventory or assessment changes. This process also requires our appraisal staff to produce a supportable and defensible estimate of value from each permit. This value then becomes the new assessment.

We pride ourselves on providing professional service for each and every individual.

Assessor's Responsibilities

1) Determine and maintain assessments, property inventory records, ownership interest, exemptions and maps on approximately 31,000 parcels.

2) Locate all taxable property in the Town and identify the ownership. Establish a taxable value for all property subject to taxation. List the values of all property on the Assessment roll.

To establish the value of any parcel of property, the Assessor may need to know the purchase price (if any), the selling prices of similar property, what it costs to replace property, what rent it may earn, how much it takes to operate and keep it in repair and many other facts affecting its value.

Utilizing these facts, there are three different approaches the Assessor can take to find a property's value:

The cost approach is based upon the total of the current costs necessary to replace the property. This includes the current cost of labor, materials and indirect costs such as architectural fees, land development costs, construction financing, etc. The Assessor will also consider any depreciation which may exist.

The income approach is the preferred method for appraising income-producing properties (investment properties), such as apartments, hotels, motels, business property, etc. The Assessor must consider operating expenses, taxes, insurance, maintenance costs and the degree of financial risk the owner takes in earning income from the property. Also, the expected return for this kind of property is considered.

The market approach is a comparison of the property to be appraised with other similar properties that have been sold in the same or similar neighborhood. This is done very carefully since the property being appraised may have sold for more than it was worth, or for less. Using this approach, the Assessor must always consider such over- and under-pricing to arrive at a fair evaluation of the property value.
Real estate sales are carefully analyzed to make sure they are valid market sales (arms length transactions). When several sales are confirmed and analyzed, they are considered good indicators of similar property's value. Since the appraisal process is designated to determine the "market value," this method is preferred because it reflects the actions of the majority of purchasers and users in the market place.

3) Assist taxpayers with completing the following exemption application forms and determining their eligibility: Low-income Seniors, Veterans, Enhanced Senior Star, Basic Star, Low-income Disability, Business, Clergy, Agricultural, and Wholly Exempt. The last day for filing all exemption applications for any given year is March 1. To view the various exemption forms, instruction sheets and commonly asked questions and answers, visit the New York State Office of Real Property Tax Services web site.

4) Any business applying for status under the jurisdiction of the Town of Colonie Industrial Development Agency or Albany County Industrial Agency must file an application with the Assessor's Office by March 1. A copy of the pilot agreement must accompany the application.

5) Providing the Town of Colonie, Albany County, School Districts, and Fire Districts with their total assessed taxable values which is required to determine tax rates.

6) Apportion the assessment on all special franchise properties which are utility properties located on roll section 5 of the assessment roll.

7) Determine the assessment on all public service properties which are located on roll section 6 (utility and non ceiling railroad) of the assessment roll.

8) Providing the New York State Office of Real Property Tax Services with an Annual Assessors Report reflecting all assessment changes from year to year including all new construction assessments, exemptions, Board of Assessment Reviews, Small Claims and Certiorari Proceeding adjustments for equalization purposes.

9) Defending our assessment roll cases involving the Board of Assessment Review, Small Claims Hearings and Certiorari Proceedings



What's New

Public Access to Assessment Records

The assessment roll is posted on the Town website. Additional information, including historical property cards may be viewed from Systems Development Group's Image Mate online at townofcolonie.sdgnys.com

Basic assessment information is free of charge. Enhanced assessment information requires an annual subscription fee of $75.00. Call or stop by the Assessor's Office for more information.



Key Dates Affecting the Assessment Process

Exemption Filing Deadline - March 1 The last day for filing all exemption applications for the current year. Applications may be filed subsequent to March 1, effective for the following year.

Taxable Status Date - March 1 The date property is valued according to ownership and condition each year.

Tentative Roll Filed - May 1

Grievance Day - 4th Tuesday in May

Final Roll Filed - July 1



Programs and Services


Assessment Appeal Process

If you believe your assessment is incorrect, please feel free to contact the Town of Colonie Assessor's Office. Our appraisal staff will be happy to listen to your concerns regarding your assessment.

The following information may help you prepare for your meeting with us so that we may understand your situation:
1) Recent purchase contracts;
2) Recent sales of similar homes in your neighborhood;
3) Current appraisal of your property.

If you are not satisfied with the determination made by the assessor after the informal review process, a complaint may be filed with the Town of Colonie Board of Assessment Review. The dates for filing the complaint form are between May 1st and the 4th Tuesday in May. Grievance Day is always the 4th Tuesday of May each year.

Requirements for the New STAR Exemption

Basic STAR applications may be mailed to the Assessor's Office. The applications must be completed and signed by all owners. We will need copies of drivers licenses for all owners as proof of residency.

For Senior Enhanced STAR, please come into our office. We need copies of your latest Federal Income Tax Return, and copies of drivers licenses for proof of residency and proof of age. We will gladly help you complete the application and make sure you have all the necessary documentation.



Frequently Asked Questions

Where may I obtain exemption application forms and when must they be filed?

All exemption applications may be obtained at the Assessor's Office in Memorial Town Hall, weekdays between 8:30 AM and 4:30 PM or the NYS Department of Taxation and Finance or on the web at: http://www.tax.ny.gov/pit/property/default.htm

All exemption applications must be filed no later than March 1.STAR exemptions are for any resident owning property and residing on the property. All owners must complete the application and sign it. We will need a photocopy of all owners' drivers licenses as proof of residency.
Please call the Assessor's office at 783-2701.

How do I challenge my Assessment?

A grievance complaint form may be filed after May 1; but no later than Grievance Day which is the 4th Tuesday in May. Forms may be obtained at the Assessor's Office beginning May 1. The property owner or representative has the burden of proof in an assessment challenge.

When does my assessment change?

Assessments change as a result of alterations, new construction, fires, demolitions and periodic Town wide assessment updates which are necessary in maintaining an equitable assessment roll.

Can I view assessors tax maps?

Yes, you can view any parcel on the maps in the Assessor's office, or on the web at http://www.fsihost.com/colonie/



Contact Information

Mailing Address:
P.O. Box 508
Newtonville, NY 12128

Phone Number:
(518) 783-2701

E-Mail:
assessor@colonie.org

Hours of Operation

Monday - Friday 8:30am - 4:30pm
The Assessor's office is located on the first floor in Memorial Town Hall located at 534 Loudon Road, Newtonville, NY.



Related Links

NYS Department of Taxation and Finance

Town of Colonie GIS public access


 

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